9 Easy Step Before You Switch Your Accounting System

How many of us download the latest apps, buy the most advanced gadgets and sign up to get the latest equipment in the hope that it can be the key magic to business?

But actually there is no such thing as a magic key. Outside, there is a system that suits our needs, but the system will only be able to run well in line with the implementation stage and effort we spend.

So why the implementation of a new accounting system often fails?

After looking at existing data, failure to implement accounting systems often occurs for several reasons:

• Poor data quality on previous system. The new system can not fix the data, you must improve the quality of the data itself.
• Not having enough time to learn about the new system. You just take the time to learn the basics but do not take the time to learn what can give you the results you need.
• Failed to commit and align the team to learn the new system.
• Failed to make a list of what you want from the system before performing the implementation.
• Failed in commitment to change. You want to make changes but when it comes time to change, you are too stuck with the old way.

A little preparation will bring you to a more further growth

Before you begin to migrate to a new accounting system, make sure you are prepared and fully aware of what is involved.

• List the business issues you want to fix with the new system.
• Create a list of what you want out of the new system.
• Create a list of processes that have been running at this time
• The desired change date
• List the information you want to convey to the new system
• Create an appropriate schedule to learn about the new system

Some of the above steps are just a few of the things you need to take care of, after all is done, now you're ready to the next step.

1. Prepare your Account Chart
   This stage can be the most important stage. Because this stage can affect two important aspects of your account business: the accuracy of your notes and business reports.
2. Determine the exact cut-off date
   Choose the appropriate date, preferably around the reporting time that makes sense to you.
3. Tidy your report records in previous system
   Bad data is one of the reasons you have trouble when you want to switch to a new system
4. Close everything that runs on your old system.
   After you select the cut-off date and tidy up the data you have, close your old system.
5. Make sure the old system is in compliance with tax returns
   Perform trial balance on your old system on last year's finances and compare it with tax returns on the same date.
6. Specify the data you want to import from the old system
   Now, once your data looks good, it's time to move the data into the new system. But make sure you know what data you want to move.
7. Determine whether you will import historical data or include trial balances
   The decision will be whether you will include historical data or include a balance sheet balance to be made with your financial advisor.
8. Perform a final check
   This last check is done before you switch to a new system. Perform a final check on the balance sheet, profit and loss as well as sales and swallowing reports and match between old and new systems.
9. Connect with your Bank.
   After the last check is done and everything is ready, it's time to activate and connect your bank transaction from date of migration and so on.